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Configure microsoft teams rooms. Design and configure Microsoft Teams Rooms

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Learn some basic troubleshooting techniques in a Teams Rooms meeting. Learn how to manage the underlying Microsoft Windows operating system on Microsoft Teams Rooms devices. Discover the tools and best practices for managing Windows on Teams Rooms devices and which tools to use.

Explore how Teams Room stays updated with the latest Windows patches and versions. Learn about the available Microsoft Teams end-user adoption tools and how to educate your users on their benefits. Learn how to operate and manage Teams Rooms in a production environment.

Discover how to troubleshoot common issues with Microsoft Teams Rooms. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. This account must have a room mailbox hosted on Exchange. Calendar processing must be configured so that the device can automatically accept incoming meeting requests.

For more information about creating these accounts, see Configure accounts for Microsoft Teams Rooms. Many monitoring and alerting systems display the machine name as a key identifier, so it’s important to develop a naming convention for Microsoft Teams Rooms deployments that allows support personnel to easily locate the Microsoft Teams Rooms that has been flagged as requiring an action.

If you decide to use Microsoft Operations Management Suite, you should install the Operations Management Suite agent as part of the software installation process and configure the workspace connection information for your workspace. An additional consideration is whether the Microsoft Teams Rooms will be domain-joined. After you’ve decided how to create and manage your Microsoft Teams Rooms resource accounts, create your plan to ship the devices and their assigned peripherals to your rooms, and then proceed to installation and configuration.

After each Microsoft Teams Rooms system has been physically deployed and the supported peripheral devices connected, you’ll need to configure the Microsoft Teams Rooms application to assign the Microsoft Teams Rooms resource account and password to enable Teams Rooms to sign in to Microsoft Teams or Skype for Business, and Exchange. You can manually configure each Microsoft Teams Rooms system. Alternatively, you can use a centrally stored, per—Teams Rooms XML configuration file to manage the application settings.

After Teams Rooms has been deployed, you should test it. Check that the capabilities listed in Microsoft Teams Rooms help are working on the deployed device. We highly recommend that the deployment team verify that Microsoft Teams Rooms is appearing in Teams admin center. It’s also important that you make a number of test calls and meetings to check quality.

For more information, see this useful deployment checklist. We recommend that as part of the general Teams or Skype for Business rollout, you configure building files for Call Quality Dashboard CQD , monitor quality trends, and engage in the Quality of Experience Review process.

For more information, see Improve and monitor call quality for Teams. As part of the deployment, you’ll want to update your asset register with the room name, Microsoft Teams Rooms name, Microsoft Teams Rooms resource account, and assigned peripheral devices. The following table lists the settings you can change using the Teams admin center. Some settings are only available when you select a single Teams Rooms. Existing values on the settings you choose to update will be replaced with the value you provide.

If you want to add to a list of existing values, you need to include the existing values with the value you want to add. For example, if a setting has an existing domain list of contoso. If you select multiple Teams Rooms, the setting on all of the devices you select will be changed to the value you provide. If Teams Rooms have different values for a setting, they’ll all be updated to the same value.

You can enable Cortana for Voice Activation or Push to talk using PowerShell for all devices in your organization, or for each device separately. See Microsoft Teams Rooms maintenance and operations , to adjust your display settings to meet Front row’s requirements. To learn how to set Front row as the default layout for a room, or how to turn it off, see Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file.

See Known issues for more information on managing Front row. Changes to device settings will only take effect after Teams Rooms has been restarted. When you make changes that need a restart, you can choose whether to restart immediately or schedule a restart. Here are the available restart options:.

Teams Rooms that are in use at the time of a restart will become unavailable for the duration of the restart process. They’ll be disconnected from in-progress meetings and won’t be available to join new meetings. When you remove a device, the device is removed from your organization and no longer appears in your list of Teams Rooms on Windows in the Teams admin center.

If you remove a device and it’s still configured with a valid username and password, it will be automatically re-added to your Teams Rooms list if it connects to Microsoft again. You can download a copy of a device’s diagnostic log files if requested to do so by Microsoft support.

 
 

Configure microsoft teams rooms

 

For our example, we do not need to add any apps and there are no certificates, either. Select Next to continue to the Finish page, review the summary, and then select Create to generate the package.

A cropped image of the Finish page, showing the “copied to” location of the new package we just created. An image of the package file in a local directory.

From the Windows Start menu, select Settings and then sign in with a local Administrator account if you are not already signed is as a local Admin. Screenshot of the Windows Settings “Access work or school” menu, with the option “Add or remove a provisioning package” selected. A screenshot of the Windows Settings “Provisioning packages” window with the option “Add a package” selected.

An image of the User Account Control pop-up dialog that says “Do you want to allow this app to make changes to your device? A dialog opens, confirming that the package is from a trusted source.

Additionally, it shows you the information about the changes that will be made to the system. To continue with the installation, select Yes, add it. An image of the dialog “Is this package from a source you trust? A screenshot showing the dialog “You’re about to be signed out: Windows will shut down in 1 minute”. Note: If you install a provisioning package on a device which is already in use, but not enrolled in Intune, it does not reset the system. Windows applies the new settings, renames the computer, and joins the device to Azure AD, if specified.

Furthermore, enrollment accounts used by the provisioning process do not assign a primary user for the device. The only way to enroll a new Teams Rooms device during setup is to use a provisioning package. You can use the package we built in our example and copy it to a USB drive in the root folder. Setup will find the file and will continue with the enrollment.

For more information, see Apply a provisioning package. Important: Windows Autopilot enrollment is not supported for Teams Rooms devices. If you have completed a new installation or have enrolled an existing device with a provisioning package, the User Account Control dialog will not show the local Administrator account anymore in your Teams Rooms settings.

For example, you will sign in with the account. There are several ways to enroll Teams Rooms Windows devices in Intune. However, instead of using these accounts and the manual steps they require, you can use a provisioning package to enroll Teams Rooms devices in Intune. If you do decide to enroll Teams Rooms devices with a resource account, remember that the account still has resource access to certain services.

For new installations of Teams Rooms, you can apply a provisioning package during the OOBE phase of the setup process. After completion, the device is already enrolled in Intune. We hope this post helps you better understand the different options for enrolling Teams Rooms devices in Intune. Keep in mind that we recommend using a provisioning package and a dedicated account for enterprise installations and registrations with minimal interaction. If you have any questions or feedback, reply to this post or reach out to IntuneSuppTeam on Twitter.

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Showing results for. Show only Search instead for. Did you mean:. Sign In. Intune Support Team. Published Mar 03 PM Onboard existing, unenrolled Teams Rooms Your organization might already have unmanaged Teams Rooms Windows devices in operation that are set up with local user accounts.

Enroll devices with a resource account Using a resource account to register Teams Rooms devices is a manual process. Confirm that you are signing in with a local Administrator account and enter the password. Open Windows Configuration Designer—it should look like this: A screenshot of the Windows Configuration Designer UI that has different options to create different types of provisioning packages, or open a recent project. Make sure to disable the Configure devices for shared use setting. At the end of this module, you should be able to: Understand the out-of-box experience.

Configure Teams Rooms after the out-of-box experience is completed. Test that everything is installed and configured correctly. Prerequisites Familiarity with Microsoft Teams deployment and resource accounts Familiarity with Microsoft Teams devices Familiarity with Windows 10 management tools.

Introduction min. What is the Teams Rooms out-of-box experience? Take key actions with Teams Rooms min. Review and configure the Teams Rooms settings min. Validate that Teams Rooms is working correctly min.

 

Configure microsoft teams rooms.Deployment overview

 

Microsoft Teams Rooms formerly Skype Room Systems version 2 brings HD video, audio, and content sharing to Teams or Skype for Business calls and meetings of all sizes, from small huddle areas to large conference rooms. The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:. Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.

Start a new meeting by selecting Meet now. Make a phone call by selecting Dial pad and dialing a number. Project your laptop by plugging in the cable connected to the console.

Depending on the room settings, it may be projected to the room automatically, or you may have to select Present on the room console. Select More for instructions on how to add the room to a meeting, give feedback on the device, or change settings. When you’re in a meeting, you’ll have options to manage your camera and mic, share content, add participants, and end the call. In Skype for Business meetings, you’ll also have the option to check out conversations and content.

Use Outlook to reserve a room equipped with Microsoft Teams Rooms. Select Room Finder in the meeting scheduler or type the conference room email address. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting.

Add the room name it’s on the console under To or find the room using Room finder in the meeting scheduler, and send the update. Any meetings currently happening are at the top of the list. After a meeting ends, it’ll stay on the screen for a little while so you can easily join again if you need to. If a scheduled meeting doesn’t appear on the console or if the meeting tile shows More options When you’re choosing your audio and video settings you have the option to add a room so you can use that room’s audio and video equipment.

Your personal device may even detect a nearby room using Bluetooth. If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting.

If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using. If you’ve already joined the meeting on your personal device, you can select Show participants , then go to Invite someone or dial a number and search for the room name.

Then, select the room and OK to call it into the meeting. Then, the room will ring. To join the meeting, select Accept on the room console. Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo. Select Meet now on the room console. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.

Note: For now, this is only available on Skype for Business. To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console. Depending on your room settings, your screen may be shared automatically, or you may have to select Present on the room console. Join the meeting on your personal device and select Share , then the item you want to share. Go to Share your screen in a Teams meeting to learn more.

Connect your personal device to the cable connected to the room console. Depending on your room settings, your screen may be shared automatically or you may have to select Share on the room console. Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn.

Select Dial pad on the room console. Go to Add participants and find the people you want to invite. Note: This will only pin the video for the room, not for others in the meeting. To remove someone from a meeting, select their name on the room console, then Remove participant.

Go to Type a message , use the keyboard to type a message, and then tap Send or press the Enter key. Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people. If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which. Select Mic on the room console to mute or unmute the room mic. Select Volume up or Volume down to adjust the speaker volume or mute the speaker.

Mute participants by going to Participants , selecting a name, and then Mute participant. Select Camera on the room console to turn the room camera on and off. Choose which video device you want to use, or tap Camera Off to stop streaming the room’s video. Note: For now, you can only switch between cameras on Skype for Business.

If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation. Go to Content on the room console and select the content that you want to remove. Microsoft Teams Rooms requirements.

On the screen, there are a few things you can do: Join a scheduled meeting by selecting the meeting. Select Show a room list and find a building or list. Choose a room from the list of available rooms. Complete the meeting invitation as you would for any other meeting before sending. Use Skype for Business to add a Microsoft Teams Rooms room to an existing meeting Join the meeting from your personal device. Select Invite More People. Search for the room name it’s on the console , and select OK.

Accept the call on the console to join the meeting. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting Open the meeting in Outlook on your personal device. If the meeting is accepted, it will appear on the console. Select the meeting on the console to join. Join a scheduled meeting Just find your meeting on the console and select it to join.

Join a scheduled meeting that’s not on the console Join the meeting on your personal device. Under Type a name or number , find the people you want to invite. Select people to add them to the list of invitees. Share your screen with in-room participants To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console.

Share your screen with all meeting participants There are two ways to share with both in-room and online participants from a personal device: Join the meeting on your personal device and select Share , then the item you want to share. Share in-room content Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn.

Stop sharing your desktop Select Stop presenting on the console. Dial a number, and then select Call. Add a participant Go to Add participants and find the people you want to invite. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.

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